VIA Komatsu
VIA Komatsu has been designed and developed with the sole purpose of connecting distributors and production source globally and making the communication process of simulation, quotation, and purchase order more effective and efficient. It is a web-based application that offers comprehensive collection of machine sales codes. It automates and squeezes the whole process of manually looking up for desired machine configurations into a single application that validates configurations and provides real time pricing information in an efficient and time saving manner.
Features and Functionalities
VIA Komatsu has been designed and developed with the sole purpose of connecting distributors and production source globally and making the communication process of simulation, quotation, and purchase order more effective and efficient. It is a web-based application that offers comprehensive collection of machine sales codes. It automates and squeezes the whole process of manually looking up for desired machine configurations into a single application that validates configurations and provides real time pricing information in an efficient and time saving manner.
The application offers creating customized machine configurations and facilitates you to pick desired sales codes. However, due to technical complications, certain combinations are restricted. VIA Komatsu check constraints on selecting each custom request and display message if there are any compatibility issues or the requested combination is violating any rule.
The quotation module facilitates users in getting confirmation of machine configuration and pricing information. It provides features of creating a new quotation, searching a specific quotation from the ones already created, viewing a quotation, modifying a quotation, and turning a quotation into purchase order by using ‘Convert to Order’ procedure.
The Purchase Order module assists in placing purchase order for machines. Distributor can place order to production source, indicating configurations, quantity, requested delivery date, and agreed prices of machine. User can view PO details and check shipping information of order placed to a production source.
VIA Komatsu provides feature to reuse existing machine configuration that are generated through Simulation, Quotation or Purchase order module. The application automatically notifies user if:
- Pricing, Billing Rate, or Sales Code is not available.
- Any change in Sales Code Price, Model Price, or Billing Rate.
- Any Sales Code is expired.
Order status is yet another beneficial feature being offered by VIA Komatsu. The user who has initiated the process of purchase order registration can view the status of purchase order.
Reporting module contains many different reports and provides feature to extract information about orders, quotations, billing rates, shipments, and logistics grouped under different distributors, production source & models.
Administrators can manage access roles of VIA Komatsu application and can assign these roles to users that are available on Komatsu Global Portal. For each screen, control the read and write access; permitting/restricting roles to view corresponding screen information and perform operations. In addition, the module provides login history of users.
Master data is the core data of VIA Komatsu. The Master Data Management module enables admin users to create and change master data through easy-to-use screens. With a single platform, user can setup data of models, product categories, billing rates, and configuration settings. It allows to manage:
- Currency
- Delivery terms
- Payment terms
- Ports
- Country
- Models
- Product category
- Sales code availability
- Model availability
- Distributors
- Production source
Benefits
The application provides functionality to send email notifications on creation of Quotation and Purchase Order. This keeps all the stakeholders informed about what is going on for the specific request.
VIA Komatsu is interfaced with other systems to communicate machine configurations, prices, and orders data. Order created in VIA Komatsu system is transmitted to OES for further processing.
User can export selective data of Simulation, Quotation and Purchase Order in CSV format.
Admin user can view all the machine configurations set by distributors to analyze the usage of specific sales code in machine configuration. This helps identifying demand and pricing strategy of sale codes in specific region.
The application provides functionality to show Bulletin Board as soon as user has logged in. The information includes price changes, billing rate changes, new quotations, new purchase orders, etc.