PARTS DISTRIBUTION EXPRESS
(PDX)

‘Parts Distribution eXpress’, also abbreviated commonly as ‘PDX’ is the brainchild of Komatsu Pakistan Soft (KPS), designed and developed with the sole purpose of facilitating customers (Komatsu Subsidiaries & Distributors) in managing their Komatsu spare parts business.


About PDX

PDX offers spare-parts business solutions for any range of business units of Komatsu family by supporting standard procedures for Komatsu spare-parts business and operations system. It not only supports daily and monthly operations related to parts sales & purchase, but also assists in tracking status of parts being delivered to customers or ordered from suppliers, thanks to the bunch of outstanding features and functionalities it is loaded with.

Major benefits of PDX

  • Web Portal for Parts Management System

    PDX primarily serves as a web portal for parts management system, designed to facilitate and expedite parts business among all three major stakeholders, i.e. Komatsu Ltd., subsidiaries and distributors. From stock inquiry to order quotations, sales/purchase order and shipping to reporting, it is a one stop shop for Komatsu parts management concerns.
  • Easy Interfacing with KLTD Operational Control Systems

    PDX not only offers convenient user interface, but it also offers easy interfacing with KLTD Operation Control Systems comprised of a handful of applications like HANSEI/SERVIGISTICS, DEX & PWINS.
  • Easy Interfacing with Dedicated Warehouse Management Platforms

    In addition to interfacing with KLTD Operational Control Systems, PDX also offers easy interfacing with dedicated warehouse management platforms, which means you do not have to change anything if you are already rendering the services of a warehouse management solution.
  • Enhanced GUI

    PDX cloaks all of its complexities and diversities with a highly convenient and user friendly graphical user interface capable of catering all aspects of Komatsu spare parts operations.
  • Warehouse/Multi Warehouse Operations Support

    The scope of PDX is not confined to just one, two or a few aspects of warehouse operations; it supports all of them, i.e. from stock allocation to picking, packing, shipping, binning and consignment. Similarly, you can configure your multiple warehouses with PDX and it will be able to cater warehouse operations seamlessly for all of them alike.
  • Consignment Handling

    PDX also supports consignment handling. If a subsidiary consigns off to a distributor, a dedicated interface is offered to the subsidiary and that distributor to manage consigned stock.
  • Order Status Tracking

    Order status tracking is yet another beneficial feature being offered by PDX. You can track the status of your order quite conveniently using PDX to check if it is initiated, under process or completed.
  • Significantly Reduced Deployment and Implementation Time

    With latest underlying technologies and methodologies, PDX can reduce deployment and implementation time to a matter of days rather than weeks and months.
  • Multilingual Interface

    PDX is well capable of offering multilingual interface, which can be viewed in a language of your choice.
  • Multi Country of Origin Support

    PDX also offers multi country of origin support, empowering you to choose a country of your choice for the part you want to order, in case it is being manufactured in more than one country.
  • Demand Forecasting/PO Draft Suggestion

    ‘Demand Forecasting’ is also one of the major perks of resorting to PDX. It relies on historical ordering trends to forecast future ordering demands by analyzing factors like price ranking and parts ranking based on order frequency, lead time and safety stock to produce an automated suggested P.O draft. For suggested P.O draft, PDX undergoes order history analysis of past 12 months.
  • Reporting Module

    Reports can be generated on almost any aspect of parts operations. From daily order lists to weekly, monthly, quarterly or annual sales trends, price hikes and demand forecasting, managers can view critical data in summarized form through reporting module, which helps them enhance parts management in countless ways.
  • How PDX Works?

    The flow diagram given below offers a broader view of the functional layout of PDX. It is important to understand that PDX is available as a desktop application as well as a web interface, where desktop application is designed to cater the needs of a Komatsu subsidiary while web interface supports distributor level users.
  • Major Modules

    PDX can be segregated into six major modules:
    • 1: Sales Module
    • 2: Purchasing Module
    • 3: Monthly Operations
    • 4: Reporting Module
    • 5: Master Module
    • 6: WareHouse Operations (Sales: Pick, Pack, Ship: Purchase: Binning instruction, Binning)
  • SALES MODULE

    Sales module of PDX is comprised of 5 elements:
    • 1: Quotation
    • 2: Sales Order
    • 3: Picking Packing
    • 4: Shipping
    • 5: Sales Invoice
    Each of the above elements is segmented into sub functions as outlined below.
  • Quotation

    Sales process is initiated through Quotation in PDX, facilitating customers in getting pricing information for one or more parts. A quotation can be changed/updated before its confirmation, which needs to be done within the validity period of the quotation that is up to 7 days from its creation. In PDX, Quotation module is provided on Web portal as well as in the desktop version. Quotation module is further segmented into Quotation Inquiry, Quotation Condition, Quotation Detail and Parts Reservation.
  • Quotation Inquiry

    This feature helps a user (Distributor) with a host of functions like creating a new quotation, searching a specific quotation from the ones already created, viewing a quotation, updating or deleting a quotation, making a copy of an existing quotation, printing a quotation and even turning a quotation into a sales order by using ‘Copy to SO’ procedure.
  • Quotation Condition

    This feature enables a user (Distributor) define presales conditions with a subsidiary on quotation level, setting up factors like price list, order type and billing rates.
  • Quotation Detail

    This is where a user can list down the details of their actual order, i.e. the part(s) and the quantity in which a particular part is needed. Quotation detail is set against some quotation condition. Total price of the whole order (also mentioning taxes and discounts, if any) as well as individual pricing (unit price of the item) is also calculated here.
  • Parts Reservation

    Parts Reservation feature is only available in Desktop version of PDX to help subsidiary users manage the stock accordingly. It is used to reserve parts from available stock when catering to the quotation request of a particular user (Distributor), also releasing the parts when quotation is not confirmed within its validity period.
  • Sales Order

    Orders confirmed by customers are registered through ‘Sales Order’. When a user updates details in Sales Order Details screen, stock is allocated against it from here. Once a sales order having details is registered in system, it cannot be marked as cancelled. However, quantity of order can be changed systematically. Sales Order functionality is comprised of five sub-functions, i.e. Sales Order Inquiry, Sales Order Condition, Sales Order Detail, Sales Order Status Inquiry and Unprocessed Order List.
  • Sales Order Inquiry

    This feature helps a user search existing Sales Orders using specific search criteria. Selecting a record using this menu offers following usages for it:
    • 1: To view Condition, Details or Quotation Condition of an existing sales order.
    • 2: To print sales order having details.
    • 3: To access blank Sales Order Condition screen.
  • Sales Order Condition

    Sales Order Condition defines sales conditions set between a Komatsu subsidiary and distributor on sales order level. Mainly, these conditions affect pricing and allocation of parts.
  • Sales Order Detail

    Sales Order Detail is used to request parts which are available in subsidiary stock. It is directly related with ‘Sales Order Condition’. Detail cannot exist without condition. User has to specify a part number and quantity to request a part. For registering multiple parts, a CSV file can also be imported. This screen also enables user to view details of an already existing sales order.
  • Sales Order Status Inquiry

    This screen is mainly used to check the status of sales order by sales order number as well as part number. It shows the information of a sales order line by line for each part revealing which part is on which stage, starting from order quantity to invoice generation.
  • Unprocessed Order List

    Offered only in Desktop version of PDX, this screen assists subsidiary users mainly for two purposes.
    • 1: To reallocate the stock against a sales order which is unprocessed or on-hold.
    • 2: To cancel some quantity against a sales order.
  • Picking Packing

    As the name suggest, Picking Packing is all about managing packing and picking of allocated stock from warehouse(s) to get it ready for shipping to respective distributors. PDX is able to manage picking packing of stock from warehouses because of its ability to interface smoothly with dedicated warehouse management systems. In fact, the subsidiary is notified with a ‘Picking Packing Completion’ (PPCM) list when the ordered stock is picked and packed according to given instructions.
  • Shipping

    Shipping is process in PDX used to instruct a warehouse management program to dispatch goods to the customer. After packing process, ordered items labeled with customer names are stacked in a shipping area. Then, those items are loaded in vehicles on a specified time and shipped to the customers. There is also a cutoff dispatch time set for each customer against each order type.
  • Sales Invoice

    Offered only in Desktop version, Sales Invoice feature helps subsidiary level users to intimate customers (Distributors) about the quantity of parts along with the payment due for them. The document is also a record of the sale for both the seller and the buyer. In PDX, sales invoice is generated from Sales Invoice menu, which also offers other features like:
  • Un-Invoiced Order Inquiry

    This is how PDX searches records against which invoice is not issued but shipping instructions were generated. To issue an invoice, user (Subsidiary) needs to search records from here.
  • Sales Invoice Condition

    This option is used to define the conditions on which invoices are issued. These conditions are almost the same as ones set on sales order level between a subsidiary and distributor.
  • Sales Invoice Inquiry

    This is how a user can inquire about an existing invoice data against specific search criteria. User can view ‘Sales Invoice Condition’ and ‘Sales Invoice Detail’ of selected record.
  • PURCHASE MODULE

    Available only to Desktop users of PDX (Subsidiary users), purchase module assists in placing purchase order for parts and receiving them from suppliers (e.g. KLTD, KAC, etc.). It is comprised of:
    • 1: Purchase Order
    • 2: Receiving
  • Purchase Order

    A Purchase Order (PO) is a purchase request by a buyer to a seller, indicating types, quantities, and agreed prices for products. A subsidiary can register its purchase orders with different suppliers. Following sub-functions complement this feature: Purchase Order Inquiry, Purchase Order Condition, Purchase Order Detail, Purchase Order Status Inquiry and Order Confirmation.
  • Purchase Order Condition

    Purchase Order Condition defines sales conditions set between a Komatsu subsidiary and supplier on purchase order level. Mainly, these conditions affect pricing and allocation of parts.
  • Purchase Order Detail

    Purchase Order Detail is used to list all requested parts along with requested quantities, which a subsidiary wants to purchase from its suppliers. Purchase order detail is created after creation of purchase order condition and lists total purchase order amount.
  • Purchase Order Status Inquiry

    Purchase Order Status Inquiry is used to track the status of a purchase order placed to a supplier. It shows the information of a purchase order line by line for each part, indicating which part is on which stage, from order quantity to received quantity.
  • Order Confirmation

    Order Confirmation is used to import confirmation files received from supplier against each purchase order placed. Currently two formats are followed, one for KLTD and one for all other suppliers.
  • Receiving

    Also specific to PDX desktop users, Receiving section in PDX is associated with the receiving of goods from supplier, covering up all activities involved in receiving goods from suppliers, such as:
  • Expense Payable Inquiry

    Expense Payable Inquiry is used to search registered expenses.
  • Expense Registration

    Expense Registration is the screen where a subsidiary registers different kinds of expenses that incur during purchasing of goods/items from suppliers. These expenses are shared among all items, affecting their cost price and ultimately affecting their moving average cost (MAC).
  • Supplier Invoice Inquiry

    Supplier Invoice Inquiry is used to inquire about the supplier invoices against different search criteria.
  • Supplier Invoice Condition

    Supplier Invoice Condition is a screen that defines under which conditions a subsidiary purchases items from a supplier, whether it is a direct shipment order headed to distributors or will the subsidiary receive it first. When a subsidiary receives invoice from its supplier, it has to be registered in PDX system through this feature. Supplier invoice contains quantities and prices of each item received, a subsidiary can update its stock and prices using it.
  • Supplier Invoice Detail

    Supplier Invoice Detail carries details about orders placed by a subsidiary to its suppliers, which it receives from respective supplier.
  • Binning Instruction

    ‘Binning’ refers to placing goods on a specified location in a warehouse. PDX is smart enough to manage binning as well, specifically directing the parts in a warehouse to be binned in their assigned locations.
  • Re-Print Binning Instruction

    Reprint Binning Instruction is a desktop version feature of PDX, which is meant for reprinting binning instructions. If an error appears while printing binning instruction, then there is no way to print that from same screen again. So, to print those binning instructions again, “Reprint Binning Instruction” feature can be used.
  • Binning Completion Entry

    PDX uses Binning Completion Entry as a means of confirmation, which a subsidiary receives from a warehouse when binning process of an order is completed there. Binning details (for instance, if any part was damaged during binning process or if something is coming up as short or excessive) from warehouse are shared with PDX through a GRN (Goods Receipt Notification) CSV file.
  • Back Order Inquiry

    If stock is allocated from free on-order quantity or a purchase order is placed specifically against a sales order/stock transfer order, then those (sales order/stock transfer order) line items are called back orders. Back Order Inquiry feature can be used to inquire back orders’ line items.
  • MONTHLY OPERATIONS

    Monthly Operations module features processes that run on monthly basis and are mandatory for data integrity, which is why they are available only for subsidiary level users. These include:
    (Note: Most of the processes contained in monthly module are executed on weekly basis.)
  • Summary Data Generation

    Summary Data Generation process is very important in terms of forecasting. This process summarizes demand and current stock data to create summary data. Summary data generated by this process is based on last three years’ demand data.
  • Purchase Order Suggestion/Demand Forecasting

    As the name suggests, this process gives suggestion about purchase order. When this process is run, it suggests a highly realistic quantity of parts that need to replenished, on the basis of previous sales trends and currently available stock. When user (subsidiary) runs PO Suggestion process, it creates a suggested PO Draft in which all parts along with suggested purchase order quantities are listed. This is done by analyzing factors like price ranking and parts ranking based on order frequency, lead time and safety stock.
  • Purchase Order Suggestion Search

    Purchase Order Suggestion Search is used to search created PO drafts, empowering a user to search already created P.O drafts with different search criteria.
  • Purchase Order Suggestion Detail Entry

    This feature allows users to view details against a draft. Detail screen shows part-wise detailed information, such as the recommended quantity, price of an individual part w.r.t list price etc.
  • Emergency Order Reservation Quantity

    This process is used to setup emergency order reserve quantities against all latest parts. Emergency reserve quantity is a level set against available free stock for emergency purposes. This module calculates how much stock should be set as emergency stock.
  • Printing of Physical Inventory List

    This feature is used to update system with excessive or shortage stock based on results of a process actually taking place in a warehouse, referred by many as ‘Cycle Counting’. This process is initiated randomly against a list of parts. Warehouse guys physically count the available stock against list of parts made using PDX. If they find any discrepancy in stock, whether shortage or excess, they note it down and inform subsidiary in form of CSV file, to reconcile the stock.
  • Physical Inventory List Search

    Physical Inventory List Search option is used to search records against cycle counting number based on cycle counting number or part number.
  • Physical Inventory List Detail

    Physical Inventory List Detail option is used to view all the records against a cycle counting number. Moreover, it can also be used to update shortage, damage or excessive stock quantities in stock data.
  • Stock Control Parameters Entry

    Stock Control Parameters Entry is used to setup Lead Time, Safety Stock and Draft Type against each supplier per Order Rank per Price Rank.
  • REPORTING MODULE

    Reporting module contains many different reports, aimed at aiding the decision making needs of subsidiary level users. Business reports document your progress and provide you with a means of comparing periods of time, project details, and your history of growth. Management uses the reports to track progress toward its various goals, control expenditures and increase revenue. Reports offered in this module include:
  • Parts Operation List

    This report helps you get sales, purchase and stock transfer data figures on monthly or daily basis, showing sales trends. Just by looking into the data like cost and sales amounts and gross profit margin, one can have clear picture of sales trends.
  • Parts Operation List by Distributor (Daily)

    Parts Operation List by Distributor (Daily) feature can be used to get sales data on daily basis against specified distributor, revealing distributor-wise sales trends.
  • Stock Analysis List

    Stock Analysis report gives order rank and price rank-wise stock information. This information is useful when user wants to have a complete picture of each order rank.
  • Sales Order Status Report

    Sales Order Status Report is used to generate information against particular sales order statuses, order type and customers. This report is useful to see a particular customer’s order status.
  • MASTER MODULE

    Master module is a very important one in PDX. It contains all reference data and its management. It contains many inquiry screens where user can search and setup reference data to manage customers.
    Following sub-functionalities collectively constitute the Part Master Module:
  • Part Master Inquiry

    Part Master is the parts data provided by KLTD to any of its subsidiaries. This data contains information on all parts whether they are ever purchased by a subsidiary or not. It serves following purposes:
    • 1: Search a part on the basis of some criteria.
    • 2: Edit a part.
    • 3: Enter new part’s data in the Part Master.
    • 4: View details of Part Master data along with its chain (if it exists).
  • Part Master View

    Part Master View is used to perform search on the basis of part number only. Following data is shown on performing search:
    • 1: Data of searched part along with complete chain.
    • 2: List price number indicating which listed price is used for a part.
    • 3: List prices, purchase prices and stock situation against any particular part.
    • 4: Mortality, Rank and Production Lead Time are shown for each part in the chain.
    • 5: Buyer code for each part in the chain is also shown in the grid.
    • 6: Below the grid, Part Master data is shown for the searched part only.
  • Sales Order Type Management

    This screen is used to manage different settings of sales orders as per order types, which can be done by sales order type or purchase order type or by combination of both.
  • Master Code Management

    Master Code Management screen is used to show and manage master/reference data used in PDX system. For example, if user wants to search ports, then it can be seen on Master Code Management screen or ports can be added/updated using it.
  • System Information

    System Information lets a user set common information related to the system, which is helpful in using other processes of PDX, such as:
    • 1: Company Code
    • 2: Stock Point
    • 3: Default Supplier
    • 4: Manufacturer
    • 5: Country of Origin
    • 6: Shared Path: Data files of different system processes like Picking Instruction, Shipping Instruction, ASN, GRN, Purchase Order Draft export etc., and different error log files are saved (by default) in a specific location, which can be set from here.
    • 7: PWINS File Path: Files received by PWINS system of KLTD are saved in a specific location, which is set from here.
    • 8: FTP Server Settings: In this section, FTP Server settings and FTP Shared Path are saved.
    • 9: Sales Invoice FTP Path: Sales invoices are saved in the location, which is set from here.
    • 10: Price Currency in Part Master File: The currency selected from here is used as default currency for price calculation.
    • 11: Refresh Time for Information Messages: This is the refresh time for showing the ticker information in the status bar of the system.
    • 12: Default Date Format: Date format selected from here will be reflected in the system wherever the date controls are used.
    • 13: Email Server Settings: In this section, default email server is set. If any error is generated related to the system, then email will be sent on the provided address.
  • Customer Inquiry

    Customer Inquiry is used for following purposes related to the customers:
    • 1: To search customer’s basic and detailed data like customer code, contacts, region, payment terms, etc.
    • 2: To register a new customer or to update any data of an existing customer.
    • 3: All terms and conditions on which sales will be done with customers are set here, which become the default settings while placing any order.
  • Supplier Inquiry

    Supplier Inquiry is used for following purposes related to supplier:
    • 1: To search supplier’s basic and detailed data like customer code, contacts, region, payment terms, etc.
    • 2: To register new supplier or to update any data of an existing supplier.
    • 3: To view supplier’s basic conditions with a subsidiary on which purchasing is based, like billing rates, delivery terms, payment terms, etc.
    • 4: All terms and conditions on which the subsidiary purchases from suppliers are set here, which become the default settings while placing any order to any supplier.
  • WAREHOUS OPERATIONS

    The set of operations that need to be performed in order to manage a warehouse are referred commonly as warehouse operations, i.e. Picking Packing, Shipping, Receiving and Binning. Picking Packing and Shipping operations supplement sales module, whereas Receiving and Binning supplement purchase module in PDX.
  • PDX – The Futuristic Approach to Parts Management Operations

    PDX is all about recording and managing all essential information about parts management and delivering it to its users in their desired shapes and forms whenever they want it. This is what future of parts management is all about and this is precisely what PDX is designed to deliver. So, if you want to enjoy futuristic and expedited parts management solution, now is the best time to switch to PDX and give your parts management the boost it needs.